Media Accreditation Rules at the 10th Nevsky International Ecological Congress 2023
1. General provisions
1.1. Media representatives are accredited for the 10th Nevsky International Ecological Congress in 2023 (hereinafter the Congress) to ensure the necessary conditions for their professional activities when preparing and disseminating complete and reliable information about the Congress events.
1.2. The accreditation of media representatives is required to work at all Congress events.
1.3. When performing their professional activities, media representatives are required to respect the rights and legitimate interests of the participants and staff of the Congress and to comply with generally recognized ethical standards.
1.4. The number of media representatives who can take part in the Congress is limited due to the organizers’ desire to provide media representatives with the most comfortable working arrangements and quick access to all necessary resources given the media’s significant interest in the event and taking into account the limited infrastructural capabilities of the event venue.
1.5. The editorial staff of the media is responsible for the accuracy of data provided about an organization’s employees in accordance with the laws of the Russian Federation.
2. Media accreditation
2.1. Accreditation application submission and review procedure
- Media representatives who wish to cover the Congress events, as well as media representatives with a specialized focus who wish to cover a specialized business event at the Congress must submit an accreditation application (hereinafter an application) through the Congress’s official website (ecocongress.info).
- All fields must be completed in the application with particular attention paid to the mandatory fields marked with an asterisk.
- Applications may be submitted through the Congress’s official website from 20 March to 10 May 2023.
- The review period is at least 10 calendar days following the expiration of the deadline for accepting media applications for registration.
- Media accreditation is valid for the entire duration of the Congress.
2.2. Accreditation quotas for media representatives
- From print publications:
- newspapers – 3 people (2 correspondents, 1 photographer)
- magazines – 2 people (1 correspondent, 1 photographer)
- From information agencies – 4 people (2 correspondents, 2 photographers)
- From electronic publications – 2 people (1 correspondent, 1 operator)
- From television companies – 7 people (2 correspondents, 1 producer, 2 operators, 2 sound operators)
- From radio companies – 2 people (2 correspondents)
The number of media representatives from the Congress’s information partners is determined in accordance with information partnership agreements.
2.3. Media accreditation badge issuance procedure
- Media representatives are given accreditation badges provided their registration applications are approved by the Congress’s Organizing Committee.
- Accreditation badges are issued in St. Petersburg at accreditation stations. Information about the location and hours of the accreditation stations is available on the Congress’s official website.
- Accreditation badges may only be issued if the following conditions are met:
- if there is confirmed accreditation in the Congress database
- if there is written consent for the processing of ‘My Personal Data’
- upon presenting a passport (the passport data must match the data specified in the registration form)
- if an accreditation badge is obtained by proxy, you must provide a power of attorney as well as a copy of your passport
- The badge is personalized and may not be given to third parties during the Congress. The badge must be worn in a visible place at all times when at the Congress venue.
- Any other accreditation cards are not valid for entering the Congress venue.
- If an accreditation badge is lost or stolen, the media representative must immediately notify any information desk. A lost badge will be blocked. A duplicate will be issued based on a written request.
2.4. Rules for accessing Congress events
- Media accreditation is mandatory to work at all Congress events.
- Media technical personnel are granted access based on the regulation for the access of technical personnel to the Congress venue.
3. Denial of accreditation
The organizer reserves the right to deny accreditation without explanation.
4. Rights and obligations of accredited media representatives
4.1. Media representatives accredited at the Congress may:
- Utilize all services specifically intended for the work of media representatives.
- Obtain information about official Congress events and exhibitions (press releases, business programme, etc.).
- Attend press conferences, briefings, and other press events.
4.2. Media representatives accredited at the Congress must:
- Verify the accuracy of the information they report
- Fulfil the requests of individuals who provide information with a reference to its source
- Inform citizens and officials about any audio or video recording, filming or photography when obtaining information from such individuals
- Not use their professional capabilities to conceal information or falsify public information or collect information for a third party or organization that is not a media outlet
- Suspend (stop) photography or video recording at the request of Congress security service officials
- Not take photos/record videos at the inspection points of the Congress venue
- Not disseminate printed materials on the territory of the Congress without approval from the organizer
- When using official information and quoting statements from Congress participants, adhere to the Congress Citation Policy, specifically: finished materials must contain a reference to the Congress and the source of the information obtained, and for electronic media – a reference to the official Congress website (ecocongress.info); any amendments, additions, or distortions of copied (cited) information are not permitted.