Media Representative Accreditation Rules for the 9th Nevsky International Ecological Congress 2021
1. General provisions
1.1. Accreditation of media representatives (hereinafter, the ‘media’) at the 9th Nevsky International Ecological Congress 2021 (hereinafter, the ‘Congress’) is conducted in order to create the necessary conditions for professional activities for preparation and dissemination of complete and authentic information about Congress events.
1.2. The media need to be accredited to be able to work at any Congress events.
1.3. In conducting their professional activities, the media must respect the rights and legitimate interests of Congress participants and staff and comply with generally accepted ethical standards.
1.4. The number of media representatives that may take part in the Congress is limited because of the organizers’ desire to ensure for all media the most convenient working environment and quick access to all the requisite resources, given the substantial interest in the event on the part of the media and the limited infrastructure capacity available at the event venue (Tavricheskiy palace).
1.5. The Congress will adhere to all COVID-19 safety requirements and recommendations set out by the Federal Service for the Oversight of Consumer Protection and Welfare (Rospotrebnadzor). The Congress Organizing Committee reserves the right to set the number of accredited media representatives based on sanitary and epidemiological requirements.
Please follow updates on the Congress website and information contained in mailouts.
1.6. The Congress Organizing Committee reserves the right to determine the format of participation in Congress events for media representatives.
1.7. Media outlets shall bear responsibility for the accuracy of information provided about their employees in accordance with Russian law.
2. Media Accreditation
2.1. Accreditation procedure
Both Russian and international media may file a Congress registration application, subject to the following:
- Russian media organizations must be registered with the Federal Supervisory Service for Telecommunications, Information Technology and Communications (hereinafter, ‘Roskomnadzor’).
- International media representatives:
- if working permanently in the Russian Federation, must be accredited with the Russian Foreign Ministry;
- if not accredited with the Russian Foreign Ministry, in addition to an application on the official website, it is necessary to apply to the Russian Foreign Ministry for temporary accreditation.
2.2. Media accreditation quotas
- Print publications:
- newspapers – 3 (2 correspondents, 1 photographer);
- magazines – 2 (1 correspondent, 1 photographer).
- News agencies – 4 (2 correspondents, 2 photographers).
- Online media (including blogs) – 2 (1 correspondent, 1 operator).
- TV broadcasting companies – 6 (2 correspondents, 2 cameramen, 2 sound engineers).
- Radio broadcasting companies – 2 (2 correspondents).
The number of media representatives of Congress information partners is to be determined in accordance with information partnership agreements.
2.3. Submission and review of accreditation applications
- Media representatives wishing to take part covering Congress events, as well as specialized media representatives wishing to take part in covering a trade Congress business event, must file an accreditation application (hereinafter, the ‘application’) via the official Congress website (ecocongress.info).
- All application fields must be filled in, with special attention paid to mandatory fields marked with an asterisk.
- Applications via the official Congress website may be filed from 19 April to 14 May 2021.
- Application processing time: from ten calendar days following the deadline for accepting media registration applications.
- Accreditation of media representatives is valid for all Congress days.
2.4. Media accreditation badge issue
- Media representatives will receive accreditation badges subject to approval of their registration application by the Congress Organizing Committee.
- Accreditation badges will be issued at accreditation points in St. Petersburg. Accreditation desk locations and opening hours will be posted on the official Congress website.
- Accreditation badges will only be issued subject to the following conditions:
- a confirmed accreditation stored in the Congress database;
- Written consent to processing personal data has been provided;
- A valid passport is provided at the accreditation point (all passport information must match the information provided on the application form), and:
- For Russian media representatives: upon presentation of media credentials or, in the case of a badge being collected by a representative under power of attorney, upon presentation of a passport copy, together with an official letter on the media organization’s letterhead with the signature of the head of the organization, and the organization’s official stamp (sample letter);
- For international media outlets accredited with the Russian Ministry of Foreign Affairs: upon presentation of a Russian Ministry of Foreign Affairs accreditation card or, in the case of a badge being collected by a representative under power of attorney, upon presentation of a passport copy, together with an official letter on the media organization’s letterhead with the signature of the head of the organization, and the organization’s official stamp (sample letter);
- For international media outlets not accredited with the Russian Ministry of Foreign Affairs: upon presentation of media credentials (press card).
- The badge is issued to a specific individual and is not transferable during the Congress. The badge must be clearly displayed at all times while at the Congress venue.
- No other accreditation cards are valid for access to the Congress venue.
- In the event that the accreditation badge is lost, stolen, or damaged, media representatives must immediately notify staff at an information stand. Lost badges will be blocked. A duplicate badge will then be issued upon written application.
2.5. Rules and regulations for access to the Congress events
- Media accreditation is essential in order to attend and work at any Congress event.
- Access for media representatives’ technical staff is granted according to the rules regarding technical staff access to the Congress venue.
- Media representatives and technical staff may access the venue once they have provided a negative test for COVID-19. The procedure for taking the test and other details will be specified at a later date. The test must be taken at a laboratory which has been accredited by Rospotrebnadzor. Information on accreditation points and testing procedures will be published on the official Congress website.
3. Refusal of accreditation
- The Congress Organizing Committee reserves the right to refuse accreditation to the following:
- Persons who are not media representatives and do not hold the positions specified in point 2.2 of these rules.
- Representatives of media organizations specializing chiefly in advertising, classified directories, or any highly specialized area not related to the topics covered at the Congress, with the exception of industry-specific publications.
- The Congress Organizing Committee reserves the right to refuse accreditation without explanation.
4. Rights and responsibilities of accredited media representatives at the Congress
4.1. Media representatives accredited at the Congress may do the following:
- Make use of all services intended specifically for journalists.
- Obtain information on official Congress events and exhibitions (through press releases, the business programme, etc.).
- Work at the Congress press centre during official events and use the facilities of the Congress press centre.
- Participate in press conferences, briefings, and other press events.
4.2. Accredited Congress media representatives must do the following:
- Verify the accuracy of any information they are given.
- Honour the requests of those providing information with regard to naming sources.
- When receiving information from officials and others, inform them that an audio/video/film/photo recording is being made.
- Present professional or other identification verifying their identity and media credentials while carrying out their work upon first request.
- Refrain from using the opportunities granted to them to conceal or falsify socially significant information, or collect information to benefit a third-party or non-media organization.
- Refrain from (stop) filming or taking photographs when asked to do so by a member of Congress security.
- Refrain from distributing print materials within the Congress venue without the explicit permission of the Congress Organizing Committee.
- When using official information or quoting Congress participants, observe the Congress Acknowledgment Policy. Specifically, finished articles or pieces must contain a reference to the Congress, and the source of the information must be cited. Online coverage should include a link to the official Congress website (ecocongress.info). Alteration, embellishment, or distortion of any copied (cited) information is prohibited.